Call for Sessions

Thank you for your interest. Session submission is now closed. Chairs will be notified in mid November regarding acceptance of their session. Chairs of confirmed sessions will receive further instructions at that time. The Call for Abstracts will go out in December.

Session chair responsibilities

FINANCIAL

All speakers, including session chairs, are required to register and pay to attend the conference. In addition, if a session chair is presenting, an abstract fee will be required as part of the abstract submission. IAGLR is exploring and will announce pathways of support for individuals and groups that do not have the financial means to attend.

COORDINATION

IAGLR 2024 will be a full hybrid conference, and session chairs should be willing to run their session in whatever format necessary (i.e., in-person, virtual, or hybrid).

1. Solicit abstracts & interact with authors
   Once the sessions are established, chairs are asked to solicit at least six to eight abstracts to help form the session. A minimum of four abstracts are required for a session to be included in the final program. Sessions are most successful when the chairs recruit speakers well in advance of the January abstract submission deadline. All presenters must submit an abstract through the IAGLR website once the Call for Abstracts is available. Session chairs will monitor the abstracts being submitted to their session and work with the authors to edit or modify as needed. Once abstracts have been accepted, session chairs are responsible for confirming acceptance and scheduling with each presenter.
    
2. Schedule presentations
   If fewer than four presentations are received for a session, the program co-chairs will consult with the session chair(s) either to combine the accepted abstracts with another session or to create a new session title to encompass similar abstracts included in other sessions. When all abstracts are assigned to a session, the session chairs will determine the order of presentations within their session and confirm scheduling with each presenter.
    
3. Run session
   During the conference, each session chair helps to ensure their session runs smoothly and is successful for both the presenters and the audience. Session chairs are expected to introduce the session and each presenter, manage the time to ensure presentations adhere to the 20-minute time slots, and facilitate the question-and-answer period within the final five minutes of each time slot. Session chairs will also call attention to posters submitted to their session topic to help promote awareness of related presentations. Depending on the final arrangements for the virtual experience, session chairs may be expected to take part in a training session.